Fame All Stars-Stafford BOOSTER CLUB BYLAWS

May 10, 2021

1. ARTICLE – NAME

Section 1. The name of this corporation shall be the Fame All Stars-Stafford Booster Club, with headquarters in Stafford, Virginia.

Section 2. Upon dissolution of the organization, the Club's assets shall be distributed to Fame All-Stars Stafford, LLC.

1. ARTICLE – ARTICLES OF INCORPORATION

Section 1. The Fame All Stars-Stafford Booster Club shall operate as a non-profit association, that operates under the IRS 501(c)(3) law.

Section 2. This Corporation shall be self-governing, self-supporting, non-commercial, 

non-sectarian, nonprofit, and nonpartisan, and shall seek neither to direct the 

administrative activities of Fame All-Stars, LLC nor to control its policies and vice versa.

Section 3. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose of the organization. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.

Section 4. Notwithstanding any other provision of these articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of the corporation.

Section 5. The Corporation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and Regulations as they now exist or as they may be amended.

Section 6. An amount of 1%-10% (this percentage is based on the fundraiser and source of income and to be determined by the Executive Board) of all monies that come through the Booster Clubs Accounts Receivables (sponsorships, fundraisers, etc.), shall become monies of the Booster Club for the purpose of maintaining 501(c)(3) status, taxes, accounting needs and needs that benefit the athletes and families of the gym.

1. ARTICLE – MISSION

The mission statement of the Booster Club is to provide a great experience for athletes and their families by providing fundraisers and events to allow the best experience possible.

The Fame All Stars-Stafford Booster Club is an exuberant group of parents dedicated to enhancing the experience of the athletes.  We provide benefits to all members by way of fundraising for cheer-related expenses.

1. ARTICLE – MEMBERSHIP

Section 1. Active membership shall consist of dues-paying members who are interested in upholding the mission of the Booster Club.

Section 2. There shall be one class of membership, family. A family membership shall be comprised of one or more adults and children living in the same household.

Section 3. All memberships will be maintained on an annual basis for the calendar year beginning June 1 and ending May 31.  If a member has not renewed his or her membership by September 1, he or she shall be in arrears and may be dropped from the membership list.

Section 4. The annual membership fee shall be determined by the Executive Board each year.  Delinquent members may regain active status by payment of the current year's dues.  The membership fee will be waived for active Board members. Shall they be removed from their position or voluntarily leave their position during the fiscal year, they will be required to pay the membership fee to maintain membership.

Section 5. Members in good standing 18 years of age and older shall have the privilege of the floor at meetings of the Booster Club, the privilege of voting, the privilege of holding office, and the privilege of serving as a committee chair.

Section 6. The Officers of the Booster Club may bestow an Honorary Membership upon a deserving individual who has exhibited dedication and meritorious service to, and on behalf of the Booster Club.  Any member may recommend someone of Honorary Membership to the officers of the Booster Club through a written proposal.  This proposal will be presented at a regular business meeting for a vote of approval.  The proposal shall pass upon a 2/3 vote of a quorum of Active Members present.  Honorary Memberships will be reviewed and automatically renewed on an annual basis by the officers of the Booster Club unless extenuating circumstances suggest that the Honorary Membership status should be revoked.

1. An Honorary Member may:
1. Have the privilege of the floor at meetings of the Booster Club
2. Participate in all Social Functions of the Booster Club
3. Serve or Chair a Standing or Special Committee
2. An Honorary Member may not vote.

1. ARTICLE – OFFICERS

Section 1. The officers of the Booster Club Shall consist of the following:

1. President
2. Vice President
3. Secretary
4. Treasurer
5. Treasurer 2
6. VP Fundraising
7. VP Fundraising 2
8. VP Fundraising 3
9. VP Events
10. VP Events 2
11. VP of Communication and Team Travel
12. VP Marketing & Community Outreach

Section 2. The term of office shall be one year, commencing on June 1 and ending on May 31.

Section 3. No person shall be elected to the office of president for more than two consecutive terms.

Section 4. The position of Treasurer will be maintained by two individuals simultaneously.

1. ARTICLE – DUTIES OF THE OFFICERS

Section 1. President - The President shall preside at all meetings of the Booster Club and at all meetings act as the principal executive officer of the Booster Club and enter into agreements in the name of the Booster Club.  Organizes the fulfillment of the mission of the booster club, oversees all events, membership issues, and enforcement of all rules.

Section 2. Vice-President – The Vice-President shall assist with the responsibilities of the president and other members as needed.

Section 3. Secretary -The Secretary shall take charge of all the papers of the Booster Club, shall keep a record of all members of the Booster Club, shall inform the membership of the affairs of the Booster Club; and shall attend to all necessary correspondence to carry out the business of the Booster Club.  Serves as the point of contact for all communications to include monthly newsletter, and records meeting minutes for the boards.

Section 4. Two Treasurers – Both of the Treasurers shall take charge of all financial records of the Booster Club and shall receive and disburse the funds of the Booster Club for the year. The treasurer shall prepare the Booster Club's financial statements, include a monthly budget report, to be presented at monthly board meetings, and shall, at the beginning of a calendar year, prepare a budget for the Booster Club for a year.  The budget must be voted on and approved by the board and then presented to the membership and voted on. The duties shall be divided and decided upon by both persons.

Section 5. Three VPs of Fundraising – All of the VPs of Fundraising shall develop and prioritize fundraising strategies; including spirit nights and other large-scale fundraisers. Identifies and coordinates fundraising opportunities, and tracks and reports earnings to the Treasurer for appropriate credit. As well as recruit, schedule, and follow up with volunteers to assist throughout the season.

Section 6. Two VPs of Events – The VP of Events (Events Coordinator) shall plan and organize all events that relate to the Booster Club.  Works closely with the VPs of Fundraising and Community Outreach Coordinator. Manages all gym-related events such as gym Lock-Ins, Movie Nights, Holiday Party, Christmas Parade, End of Year Banquet, etc.

Section 7. VP of Communication and Team Travel – The VP of communication and team travel shall establish room blocks for parents/athletes for travel competitions, Organize team rooms (when available) at large competitions, and post all communication to the parents and athletes via the FB page and Team App.

Section 8. Two VPs of Marketing & Community Outreach – The VPs of Marketing & Community Outreach shall prepare communication for various events/activities to post on social media, email, and print. Identify and coordinate community outreach activities such as National Night Out, USA Night for Feeding the Homeless, Historic Half, Adopt A Family, and Back to School drive, etc.

Section 9. In the event of a permanent absence of the Treasurers, the president - or his or her appointed delegate - shall take charge of the monies, papers, and other properties and shall discharge the responsibilities of the office until such time as a new Treasurer or Financial Secretary is duly elected and installed into office.

Section 10. In the event of a permanent vacancy in the office of President, the Vice-President shall assume the Office of President.  In the event of a permanent vacancy in the office of Secretary, Financial Secretary, or Treasurer, the executive board shall elect a replacement.

Section 11. Officers and committee members shall serve without compensation but shall be entitled to reimbursement for actual expenses incurred in performing their responsibilities of the Booster Club, except that travel, meal, or admission ticket expenses shall not be reimbursed.

Section 12. An officer may be removed from office for cause upon a vote of two-thirds of the total membership of the Booster Club.

1. ARTICLE – EXECUTIVE BOARD

Section 1. The executive board shall consist of the officers and the chairpersons of the standing committees.

Section 2. The executive board shall have complete control and management of the affairs, funds, and property of the Booster Club.

Section 3. A simple majority of the executive committee attending meetings shall constitute a quorum.  Regardless of the number of offices and chairmanships held, no person shall have more than one vote on the executive committee.

1. ARTICLE – STANDING COMMITTEES

Section 1. In the event of a vacancy in the chairmanship of a standing committee, the president shall appoint a replacement with the approval of the executive board.

Section 2. Standing Committees may include, but are not limited to the following:

1. Fundraising Committees
2. Special Events Committees
3. Holiday and End of Year Party Committees

Section 3. Duty of Standing Committee – The duties of the Standing Committees shall be to devise, manage, and execute plans for the event for which the committee is established.

1. ARTICLE – SPECIAL COMMITTEES

Section 1. There shall be the following special committees to be appointed by the president each year.

1. Nominating Committee - No member of this committee may, at the time of appointment, hold office in the Booster Club
2. Christmas Party and End of Year Party Committees

Section 2. Duties of the Special Committees:

1. The Nominating Committee is to present to the Booster Club membership a slate of one or more nominees for each office for the upcoming year. The nominating committee shall consist of at least 2 members.
2. Christmas Party and End of Year Party Committees to plan and carry out the details of the Christmas party and the annual banquet and organize any other banquets or parties throughout the year.

Section 3. The president shall be empowered to appoint other committees, which, in

his or her judgment would appear to assist the Booster Club in meeting its objectives.

1. ARTICLE – MEETINGS

Section 1. There shall be quarterly meetings of the Booster Club Board and members of the Booster Club to start in the month of June, at such time and place as designated by the president with the approval of the executive board.  These meetings will be held a minimum of no less than four times a year.  A separate meeting will be held in May for the election of new officers.

Section 2. The Executive Board will hold monthly meetings at which time a monthly budget will be presented, and matters discussed.

Section 3. The Booster Club shall host social events, at least one of which shall be held during the cheerleading season to which the cheerleaders, the coaching staff, the trainer, and Fame All-Stars Stafford LLC officials shall be invited. No Booster Club business shall be conducted during a social event. There shall be no charge to invited guests to attend such social events, but the Booster Club may invoke an entry fee for non-members to attend a Booster Club social event.

Section 4. All other meetings shall be called at the discretion of the president as the need arises. The president shall call a meeting of the executive board if one-half or more of the executive board members petition for a meeting, or at any other time at the discretion of the president.

1. ARTICLE – ELECTIONS

Section 1. Officers shall be elected at a May meeting and assume office on June 1 of the same year.

Section 2. At the May meeting, the Nominations Committee shall submit to the membership the slate of nominees for the Booster Club offices.

Section 3. At the May election meeting, additional nominations will be accepted from the floor.  No person shall be nominated unless that person has given his or her consent and willingness to serve. After nominations are closed, the Booster Club shall vote for the offices.  The person receiving the highest number of votes of those voting at the meeting shall be elected to the office.

1. ARTICLE – INDEMNIFICATION

Section 1. Elimination of Certain Liability of Officers - An officer of the Booster Club shall not be personally liable to the Booster Club or its members for monetary damages for a breach of fiduciary duty as an officer, except for liability:

1. For any breach of the officer's duty of loyalty to the Booster Club or its members;
2. For acts of omission not in good faith or that involve intentional misconduct or knowing violation of law;
3. For any transaction from which the officer derived an improper personal benefit.

Section 2. Each person now or hereafter a director or officer of the Corporation (and his or her heirs, executors and administrators) shall be indemnified by the Corporation to the fullest extent permitted by the laws of the Commonwealth of Virginia (See Va. Code Ann. 13.1-702) against all claims, liabilities, judgments, settlements, costs and expenses, including all attorney's fees, imposed upon or reasonably incurred by him or her in connection with or resulting from any action, suit, proceeding or claim to which he or she is or may be made a party by reason of his or her being or having been a director or officer of the Corporation {whether or not he or she is a director or officer at the time such costs or expenses are incurred or imposed upon him or her), except in relation to matters as to which he or she shall have been finally adjudged in such action, suit or proceeding to be liable for gross negligence or willful misconduct in the performance of his or her duties as such director or officer.

Section 3. Under Va. Code Ann.  13.1-697, the Corporation has the authority to indemnify an officer or director if 1) he conducted himself in good faith, and 2) he believed in the case of conduct in his official capacity with the Corporation, that his conduct was in its best interests; and in all other cases, that his conduct was at least not opposed to its best interests; and in the case of any criminal proceeding, he had no reasonable cause to believe his conduct was unlawful.

1. ARTICLE – AMENDMENTS

These bylaws may be amended by a two-thirds vote of the active members present and voting at a regular meeting of the Booster Club. All proposed amendments will be made available for review to the membership prior to the meeting at which they are voted upon. Such amendments as voted under this process shall have immediate effect otherwise specified.  The secretary shall provide printed copies to the membership.

1. ARTICLE – SUGGESTED ORDER OF BUSINESS FOR ANY BUSINESS MEETING

1. Welcome
2. Reading and approval of minutes and financial report
3. Appointment of Nominating Committee (if needed)
4. Report of Officers
5. Report from Fame All-Stars Stafford, LLC representative
6. Report of Executive Committee
7. Report of Standing Committee
8. Report of Special Committee
9. Unfinished business
10. New business
11. Adjournment

Clarification of terms used in the booster bylaws:

Athlete - defined as a registered team member of our full-year or half-year teams. This does not include individuals registered as “non-members” that are not on a team roster.

Booster Club - defined as Fame Stafford Booster Club that benefits FAME STAFFORD LLC and its athletes (as defined above).

Member - defined as an individual or family who has an athlete that attends Fame Stafford.

Cheer-related expense - defined as cheer-related (tuition, registration, uniform, classes, clinics, pro shop orders, travel expenses, etc.) as it relates to FAME Allstars Stafford, and no funds can be reimbursed for other cheer entities.

Monies earned from this fiscal year as defined in our bylaws as June 1 - May 31, that have not been credited to accounts may be used for cheer expenses (privates, classes, etc.) until May 31 of the current year.

General Reminders:

Fame Allstars Staffords fiscal year runs from June 1 - May 31.  All monies earned from fundraising must be spent in the same fiscal year as it was earned on cheer-related expenses. Any funds not requested by the May 15th deadline will be forfeited to the booster club.